Description:

Key Responsibilities

Finance:

·         Assist the Club Manager and when required, other Committee members, in ensuring that all financial correspondence and enquiries are dealt with promptly and courteously.

·         Maintain a sound accounting system (currently Sage) to provide accurate and detailed management reports.

·         Monitor the Club’s income from subscriptions, ensuring prompt payment receipts and reconciliation.  

·         Reconcile key items such as member top ups, visitor deposits, green fee income and competition monies plus the income from card payments and online vouchers.

·         Prompt members who are overdrawn to top up their accounts, minimising debts to the Club.

·         Use the membership and tee booking software (Intelligent Golf) to provide useful statistical analysis to support financial initiatives.

·         Provide monthly ‘departmental’ reports to the Course Manager, Professional and Club Manager, in liaison with the Treasurer, comparing costs with budget and    showing financial performance.

·         Record and process all invoices through to payment.

·         Securely bank all till and green fee receipts, and produce operational analyses as required, including regular green fee projections.

·         Reconcile all banking statements, ensuring correct accounting for all payments and receipts.

·         Process the payroll for the Club’s staff, including reporting to HMRC and the pension provider, and complete payroll year end reporting in a timely manner.

·         Submit quarterly VAT returns on behalf of the Club.

·         Ensure any Corporation Tax due is paid annually in good time.

·         In conjunction with the Treasurer and Club Manager, maintain a minimum five year plan and five year capital expenditure plan.  Review actual capital expenditure quarterly.

·         Maintain depreciation schedules and calculations for the annual accounts.

·         With direction from the Treasurer, produce cashflow forecasts as required.

·         Draft the Club’s annual accounts for review by the Treasurer and assist in responding to any queries from the auditors.

·         Review charges made by the Club periodically, including golf cart hire and team match costs.

·         Invoice external bodies and visitors where required and ensure payments are received in a timely manner.

Administrative: 

·         In conjunction with the Club Manager, prepare and issue the paperwork for the AGM and the annual subscription notices.

·         Attend Executive Committee meetings and also General Committee meetings when required.

·         Assist the Club Manager in retaining appropriate files for the HR requirements of Club staff.

·         Assist other staff as required, eg by taking tee bookings, answering the main Club emails.

·         Provide cover for office staff in periods of absence.

What We’re Looking For

·         Previous experience in a finance or accounts role (essential).

·         Strong IT skills including use of Microsoft Office and Outlook (essential)

·         Familiarity with Sage accounts software (desirable).

·         Payroll and HR experience (desirable).

·         Golf club knowledge or experience (desirable).

·         Strong administrative & organisational skills with attention to detail.

·         A team player with good communication skills.

·         Ability to manage multiple priorities in a busy environment.

Package

·         Part Time – 25 hours per week. Monday to Friday. Working hours within normal office hours but open to negotiation.

·         Competitive salary plus share of staff Christmas fund

·         Club pension scheme

·         Lunches provided whilst working

·         Free on-site parking

·         A supportive and friendly working environment in a prestigious golf club setting

In the first instance, please apply with a cover letter that sets out why you are the right person for this job and a separate CV to Mark Taylor at mark@alwoodleygolfclub.com

Closing date for applications is Friday 31st October. 

Interviews to take place w/c 3rd November.